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Document management system |
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System provides arrangement of all company documents and also any processes related with them. The worked out knowledge of a company is stored in a central electronic archive,a quick, easy and authorized access to owned resources, additionally protecting the company from loosing important information.
By using document archive module with efficient scanners and roto mat shelves, you get a complex document managing system. Module construction enables to precise adjustment of the system to specific needs of the organization. | Main system modules: | Functions: | - Documents card file – provides a description of the quality assurance system documents (the type of a document, version, author). The card file provides a controlled access to documents in order to accept or verify them.
- Distribution index – Supportive data base that makes able to record the document flow in a company.
- Emploees card file – Supportive data base used in distribution indem and documents card file.
- Document types – Supportive card file providing description and classification of the documentation.
- Templates – Supportive card file for managing the document templates.
- Lists and Reports – Module providing document matching eg. (according to section) and report generation.
- Supportive modules – Used to join data bases with choosen external programs (Open Orfice) or automatic shelves Rotomat.
- Archive – Makes able to store the information copies contained in the data base.
- Network modules – Make able to use a program in the network environment and to exchange information between other data base systems (eg. SQL). Additional module to support electronic mail.
- Security protection – Provides a controlled access to each module and program commands.
| - Multistand work
- Centralized document database
- Supervision of all documents in the company
- Intuitive user interface
- Multilevel procedure tree
- Cooperation with the newest storing technologies like Rotomat, which is controlled by the informatic system.
- Adequate structure of safety devices with a partition to groups and user accounts. Multilevel search engine.
- Import and export of the data to many different formats
| | Benefits: | - Reduction of the search and browse time
- Supervision of all documents together with the documents in a written form
- Improvement of the information flow
- Management and supervision of changes in the documents
- Quick and authorized access to the information
- Partial elimination of documentation in a paper form
- On-line access only to current documents
- Surface saving
- Elimination of errors connected with the use of out-of-date documents
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